Saturday, May 30, 2020

How do JibberJobber Recurring Action Items Work

How do JibberJobber Recurring Action Items Work My good friend in the New England area writes: Is there a video on using recurring action items?  I see the button but canĂ¢€™t figure out how to, say, call someone every two months. I dont have a video on this, yet, but Im sure I will someday.  One reason I didnt do a video is because it works pretty much the same way that outlook and Gmail do it before we break it down, though, let me provide something of a glossary: Log Entry: This is something that happened that I want to keep track of.  For example, We had lunch, you paid, and we talked about this thing, etc. Action Item: Basically a Log Entry, with a due date.  For example, Call Tom one week after we had lunch to see if hell hire me. Recurring Action Item: An Action Item that will come up more than once.  For example, call someone every two months. Lets break the Recurring Action Item down, using the numbers in the image below. Note that this part of the screen I see when I am creating a Log Entry, and I click on the Action Item button/link/icon on the bottom-left: Action Item Due Date: This is when you need to follow-up on this Log Entry (aka, Action Item).  This is required to create an Action Item, and is the first follow-up youll do. Repeat checkbox: Click this if you want to open up the boxes for #3, 4, and 5 below.  If this is a one-time Action Item, just leave it unchecked. Start: This kind of interesting but heres the scenario: Lets say you want to follow-up with the person on Friday, but then next month you reach out again, and then every three months after that.  The Action Item Date (1) will be this Friday, the Start date (3) will be next month, and then the Repeat Every (4) will be every three months (like I have in the image above). Note, by default the Start Date is the same as the Action Item Due Date, and you can just ignore this box. Repeat Every: This is where you say every two weeks, or in the image above, every three months, or whatever recurring period you want.  When you choose how often you want it to repeat, youll have other choices, like repeat on the 15th of the month, or the third Thursday of the month Completion: This lets you choose to have it never end, after a certain number of assurances, or by a certain date. Action Item Title: This is a cool bonus!  Its also available for one-time Action Items the ability to name your Action Item.  It doesnt make sense to have a Log Entry that says had lunch with Tom, and then get an Action Item a week later that is titled had lunch with Tom.  That is confusing so we let you optionally add an Action Item title so the reminder you get a week later might be Call Tom we had lunch last week. There you go Recurring Action Items pretty cool! How do JibberJobber Recurring Action Items Work My good friend in the New England area writes: Is there a video on using recurring action items?  I see the button but canĂ¢€™t figure out how to, say, call someone every two months. I dont have a video on this, yet, but Im sure I will someday.  One reason I didnt do a video is because it works pretty much the same way that outlook and Gmail do it before we break it down, though, let me provide something of a glossary: Log Entry: This is something that happened that I want to keep track of.  For example, We had lunch, you paid, and we talked about this thing, etc. Action Item: Basically a Log Entry, with a due date.  For example, Call Tom one week after we had lunch to see if hell hire me. Recurring Action Item: An Action Item that will come up more than once.  For example, call someone every two months. Lets break the Recurring Action Item down, using the numbers in the image below. Note that this part of the screen I see when I am creating a Log Entry, and I click on the Action Item button/link/icon on the bottom-left: Action Item Due Date: This is when you need to follow-up on this Log Entry (aka, Action Item).  This is required to create an Action Item, and is the first follow-up youll do. Repeat checkbox: Click this if you want to open up the boxes for #3, 4, and 5 below.  If this is a one-time Action Item, just leave it unchecked. Start: This kind of interesting but heres the scenario: Lets say you want to follow-up with the person on Friday, but then next month you reach out again, and then every three months after that.  The Action Item Date (1) will be this Friday, the Start date (3) will be next month, and then the Repeat Every (4) will be every three months (like I have in the image above). Note, by default the Start Date is the same as the Action Item Due Date, and you can just ignore this box. Repeat Every: This is where you say every two weeks, or in the image above, every three months, or whatever recurring period you want.  When you choose how often you want it to repeat, youll have other choices, like repeat on the 15th of the month, or the third Thursday of the month Completion: This lets you choose to have it never end, after a certain number of assurances, or by a certain date. Action Item Title: This is a cool bonus!  Its also available for one-time Action Items the ability to name your Action Item.  It doesnt make sense to have a Log Entry that says had lunch with Tom, and then get an Action Item a week later that is titled had lunch with Tom.  That is confusing so we let you optionally add an Action Item title so the reminder you get a week later might be Call Tom we had lunch last week. There you go Recurring Action Items pretty cool!

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